Invoices and attachments
Record debtors, creditors, income and expenses and add the pdf or photo straight away. You can search by description, number and file name.
Bookkeeping for entrepreneurs
Your business in order.
Your business in order.
Everything accurate to the cent.
Moonlight Bookkeeping brings your invoices, bank payments and VAT return together in one place. Your bookkeeper just looks along, without e-mails with files and without passwords.
- Log in without a password
- Several users per company
- All amounts exact in cents
Features
Everything you need for an administration that is right
No complicated accounting package with a hundred menus. Just the parts that an entrepreneur and their bookkeeper use every day.
VAT return per quarter
Your figures follow the order of the return: turnover and VAT per rate, VAT owed, input VAT and the balance you pay or get back.
Reverse-charged VAT and ICP
VAT reverse-charged to you or to your customer? You record that per invoice. It is shown separately, cancels itself out where the rules require, and the supplies to customers in other EU countries are listed per customer for your ICP statement.
Income tax
A yearly overview of income and expenses excluding VAT. Items that do not belong in it you exclude per invoice.
Sales invoices
Make invoices and credit notes with consecutive numbers, a pdf in your own details, mail them with one click and send payment reminders. A definitive invoice is booked by itself and can no longer be changed.
Quotes and recurring invoices
Send a quote and turn it into an invoice once it is accepted. Invoices that come back every month, quarter or year are made, finalised and mailed on their own.
Bank statements
Import your statements (CSV, CAMT.053 or MT940), match payments with invoices and bookings with a suggestion for each, or turn a payment into a booking. Importing a file twice never creates duplicates.
Reports
Profit and loss by category, debtor and creditor ageing, and cash flow per month with what you can expect in the next three months.
Together with your bookkeeper
Several people per company, each with their own role. Your bookkeeper works in the same administration, without e-mailing files back and forth.
Hours and mileage
Write down your hours and bill them to a customer on a draft invoice. Keep a log of your business trips and download it as csv.
English, Dutch and German
Everyone works in their own language. Every company chooses the language of its invoices, pdfs and mails.
Secure and separated
Log in with a code by e-mail, data strictly per company, attachments only after logging in and a log of who changed what.
How it works
From invoice to a clear overview in three steps
- 1
Upload
Upload a pdf or photo of an invoice or receipt, or make a sales invoice. Incoming invoices are read for you; you only check what is unclear.
- 2
Match
Import your bank statements. Payments are matched with invoices and bookings, so you see what has been paid and what is still open.
- 3
Overview
See your result, open invoices, cash flow and VAT at any time. Your bookkeeper works in the same administration and looks along.
Working together
You, your colleagues and your bookkeeper in one administration
Invite people with their own e-mail address and decide what they may do. If you work for several companies, you switch with one click; the data stays separated per company.
- No more shared passwords
- Access can be revoked at any time, immediately
- A log shows who changed what
OwnerBookkeeperRead
View and export invoices
View VAT and annual overviews
Add and change invoices and attachments
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Invite people and manage roles
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Change company details
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Trust
Your administration belongs to you and your team
Log in with a code
You receive a one-time code of six digits by e-mail. It expires after ten minutes and is blocked after too many wrong attempts.
Strictly separated
Every company has its own administration. Anyone without access sees nothing of it, not even the attachments.
Attachments under lock
Attachments cannot be found through a public link. They are only opened after it has been checked that you may see them.
Every calculation can be checked
A VAT return has to be right, not roughly. That is why Moonlight Bookkeeping calculates in whole cents and every total is the sum of the lines you see.
Invoice, total incl. VAT€ 121.00
VAT = 121.00 ÷ 121 × 21€ 21.00
Amount excl. VAT€ 100.00
Fictional calculation example
Frequently asked questions
Good to know
Who is Moonlight Bookkeeping for?
For freelancers and small and medium-sized businesses who want to keep their invoices and VAT themselves, and for bookkeepers who work with several entrepreneurs.
Do I have to remember a password?
No. You enter your e-mail address and we send you a code of six digits. It is valid for ten minutes and works once. That way there is no password that can leak either.
Can I and my bookkeeper work at the same time?
Yes. You give your bookkeeper access with their own e-mail address. A bookkeeper can add and change invoices; if you only want them to look along, you give the role Read only.
Can I manage several companies?
Yes. One person can work in several companies and switches with one click. The data of the companies stays completely separate.
Does it also file the return with the Tax Authority?
No. Moonlight Bookkeeping organises your administration and calculates the amounts per box. You copy those into your return yourself or through your bookkeeper.
How do I get access?
Get in touch with us for an introduction. We set up your company and invite you and any colleagues or your bookkeeper.
Can I send invoices to my customers from here?
Yes. A definitive invoice or quote is mailed with its pdf from the dashboard, in the name of your company, and you can send a payment reminder. Recurring invoices can be made and mailed on their own.
Which languages are there?
The dashboard is available in English, Dutch and German. Every person sees the screens in their own language; the invoices, pdfs and mails use the language you set for the company.
Can I take my data with me?
Yes. You can export your invoices as csv at any time, and the attachments remain available as ordinary files.
Ready for an administration that is right?
Log in if you already have access, or plan a no-obligation introduction. Then we set up your company.